Long Range Facilities Plan
Strategic planning is a hallmark of the district's approach to effective governance, responsible stewardship and excellence in education. The district develops long range strategic plans in many areas including curriculum, technology, facilities / grounds, and our comprehensive plan. Long range planning allows the district to focus on the highest priorities in order to best meet the safety and instructional needs of students. Planning supports continually looking at current and future needs - adapting to change and adopting best practices.
Read more about district-wide planning here.
Why Do We Have a Long Range Facilities Plan?
- While the district has always supported planning for capital projects, we have been formally planning and strategically providing funding for facilities and grounds maintenance since the 2012-13 school year.
- We believe that districts that have consistent capital investment funding are more able to provide healthy, safe, sustainable, and educationally appropriate school facilities.
- Planning for the future provides the Board with the best opportunity to understand funding requirements by year and to develop stable, sustainable and fiscally responsible budgets and borrowing plans in order to offer reasonable and predictable tax schedules to our taxpayers.
- A long range plan offers transparency and community engagement considering needs of all stakeholders and adopting balanced solutions.
Click to view our UCF Success for All: Stewardship Video
- Buildings and Grounds Planning Principles
- Long Range Facilities Plan
- History of Long Range Facilities Planning
- History of Improvements Supported by the Plan
- We follow state and district standards for building and field use.
- We need to consider facilities when approving the addition of new programs.
- We follow all bid approval procedures as required by state law and our own board policy in order to do detail design work and discuss projects publicly in board meetings.
- Develop plans that span 10-15 years but only fund the plans 3 to 4 years at a time. This complies with the PA Department of Education guidelines, and insures that the District is not over-borrowing for projects
- Our internal maintenance staff have a wide range of skills and are committed to excellent work. As a result, we can keep subcontractor use to a minimum, saving the district money. Careful maintenance allows us to routinely exceed normal industry standards for life expectancy of equipment and facilities.
- 2012-13 - The Board approves a Board goal tasking UCF administration to "Complete Long Range Plan"
- July 2013 - proposal from M&M Architects for facilities study at Hillendale and Patton to identify and prioritize renovation needs. M&M used Gipe Associates, Inc. as sub-consultants for HVAC, Electrical and Mechanical recommendations.
- November 2013 - Administration presents long range plan to the Board (see attached). This becomes the guiding document for facilities work.
- October 2015 - Long Range Plan is updated (see attached)
- May 2017 - Long Range Plan is updated (see attached)
- March 27, 2017 - Facilities Committee Meeting to discuss updating our Long Range Plan out to 2026
Documents supporting the meeting
Link to video of meeting
- May 8, 2017 - The Board discussed the long range plan at the Work Session and asked Administration to find a third party vendor to do a campus plan. All board members gave a "head nod" to move forward in that direction.
Link to video of meeting (See minutes 10:00 to 35:15)
- October 9, 2017 - The Board discusses at the Work Session a request for proposal (RFP) for site study to include overall footprint and athletic facilities. RFP is attached.
Administration reviewed proposals from K&W and ELA. K&W’s proposal outlined a more thorough approach at a lower cost.
- November 20, 2017 - The Board approved (9-0) for K&W Engineers to prepare an Outdoor Facilities Master Plan.
- June 11, 2018 - The Board receives a presentation by K&W at the Work Session on the current status of site study and proposed plan.
- During the spring of 2014 - the Board approved 1.3 million dollars in facilities work district-wide - including $611,000 for a new roof at HES. This was year one of the Long Range Plan
- During 14-15 school year the Board approved nearly 3.2 million dollars in facilities work district-wide - including 2.7 million to renovate the PMS main office. This was year two of the Long Range Plan.
- During the 15-16 school year the Board approved 2.8 million dollars in facilities work district-wide - including 1.7 million to renovate the PMS auditorium. This was year three of the Long Range Plan.
- During the 16-17 school year the Board approves 3.7 million dollars in facilities work district-wide - including 2.3 million to replace the PMS HVAC units.
- Continued communication with community
- September K&W Presentation - K&W presented recommendations on how to use grounds and a process for prioritizing upgrades based on safety and cost. View the K&W Outdoor Facility Study - Strategy Starts Here
- October - Board will discuss the Long Range Plan, raising questions for administration to consider.
- November - review a draft of the Long Range Plan with the Board
- This plan should include existing Long Range Plan components (largely indoor) and some components of the outdoor plan
- Items from the K&W report that the UCFSD elects to not include in the Long Range Plan will be added to the last plan section “Potential Considerations for the Future”
- Dec 10th - Administration will facilitate a Community Conversation.
6:30-8:30pm in the UHS cafeteria.
- Jan - Board consent of the Long Range Plan.
- Spring 2019, determine funding for the next 3 years of the Long Range Plan.
- Even if we add no new projects based on K&W's outdoor planning recommendations, it is time to issue new bonds to support the existing Long Range Plan.
- We have postponed the need to borrow for 4 years by refinancing debt and by re-investing surpluses from lower than expected healthcare costs.
- We have not needed to incur new debt until now because we have planned so well.
Why have we heard that the plan is costing $10 million dollars?
Currently there is no plan to spend $10 million dollars on our outdoor facilities. That number was thrown out as a “ball park” number of what everything in the draft plan might cost if fully built out. The final plan, was presented in September, and featured conceptual level estimate ranges for each element of the plan. This allows the plan to cost whatever the Board, community, and administration believe is the right amount to spend in order to support our programs, and maintain our facilities in a safe and fiscally responsible manner.
Consultant self-serving in recommending this work in order to get follow up business.
The District follows state bidding requirements in awarding design and construction work. It’s possible that K&W could be awarded work in the future but it would be done through a competitive RFP process that would provide the most value to the District.
Facilities are fine and require no upgrades - majority of those surveyed think things are fine.
Survey was one piece of this. There is other data supporting this... The life expectancy of current facility materials and Tennis courts are over 25 years old and need to be replaced anyway - this is a good opportunity to do that.
Facilities are fine for school use and upgrades are being done only for outside organizations.
Most of the upgrades being proposed are prioritized based on improving the overall safety of the campus. The other elements are being proposed either as a result of the safety upgrades (relocation of tennis courts), or to improve current site deficiencies (parking, sloped fields, etc.). There is no additional space being built for outside organizations to use.
Unionville Elementary School
Join us December 10th, 2018
Administration will facilitate a Community Conversation.
Details will be posted in the upcoming weeks.